Agile PMO – challenges and opportunities

Every manager responsible for projects in an Agile business model, will eventually ask himself/herself this question: “How can I manage Agile projects when the scope and timelines are not fixed?”, and that is a valid question many have asked and some are still searching for the right answers. The first challenge is to manage the expectations for Agile within the organization. There is no room for “deliver this by that deadline” in an Agile business model. Agile is all about rapidly delivering business benefits, and continuously discovering the best way to do so, similar to the Continuous Improvement in LEAN.

That is all good and great, but what about the other departments in the organization? What about leadership and expectations? They still want to know what will be finished by when, or even give targets to deliver products and processes, don’t they? When that is the case, something went wrong! Besides the delivery method of rapid iterations, Agile is all about involvement and communication. Involvement in the exploring of options, involvement in the decision making process about the pain points and remedies. Communication about findings and next steps, communication about achievements and benefits. Agile is about the focus on never ending improvements and early go-to-market benefits. As a result, roadmaps become more dynamic and high-level. Project plans and resource planning are adjusted to the learning-by-doing effects.

This dynamical setting of Agile requires a different mode of operation from the Agile PMO. In the workshop “Agile PMO – challenges and opportunities”, we take a closer look at various helpful tools to manage projects in an Agile Business Model:


  • The Layered Roadmap – by dividing the classical roadmap in separate layers for Strategic Roadmap, Program Roadmap, (when needed Product Roadmap), and Sprint Roadmap, with the matching level of detail and objectives, we create the planning and reporting setup that supports Agile in execution and communication.

  • Rough Cut Capacity Planning – by creating timeslots based of rough estimates and adding the expected involvement of internal and external partners, we create an overview of what we expect based on the Layered Roadmap. The structure of Rough Cut Capacity Planning allows us to add details while we move forward in learning-by-doing.
  • Balanced Complexity Rating – by evaluating 12 balanced complexity factors for each project, the PMO can estimate the complexity of the entire project long before the dynamic technical complexity ratings are available.
  • Annual Net Capacity Calculator – without the effort and complexity of detailed project plans, this capacity calculator lets us quickly determine how many working days per person we actually have in a year.

Workshop languages: English, German or Dutch

This workshop provides your organization with crucial insights in the challenges and opportunities of Agile PMO, supported by helpful tools. This workshop can be booked by organizations, companies and groups with a minimum of 8 participants. For further information, please use the contact form or simply write an email to info @ johannesdrooghaag . com